Privacy Services

Privacy Services

Chief Privacy And Data Officer As A Service

KI Design privacy experts are uniquely qualified to fill the specialized role of Chief Privacy and Data Officer. As a senior-level executive, the Chief Privacy and Data Officer’s primary role is to help ensure that your organization complies with applicable privacy laws, regulations, and best practices. Your KI Design consultant will work with various business units, including information management, analytics, security, legal, and IT to ensure that privacy and data protection are considered and implemented, and to ensure compliance with policies and guidelines. 

As required, your KI Design Chief Privacy and Data Officer can: 

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• Monitor IT risk management and ensure privacy risk and privacy harms are considered.
• Define and communicate a privacy management strategy that is in line with your business strategy.
• Research, define, and document privacy management requirements.
• Validate privacy management requirements with stakeholders, business sponsors, and technical implementation personnel.
• Lead the development of privacy management policies and procedures.
• Define and implement privacy risk and harms evaluations and response strategies.
• Ensure that potential impact of changes on privacy risk and harms is assessed.
• Collect and analyze performance and compliance data relating to privacy management.
• Identify and communicate privacy threats, privacy harms, desirable behaviors, and changes needed to mitigate the threats and harms.
• Ensure that environmental and facilities management adheres to privacy management requirements.
• Lead protection against privacy breaches.
• Implement data and risk governance, and liaise with and report to the Board. 
• Provide ways to improve efficiency and effectiveness of the privacy management function (e.g., through training privacy management staff, documenting processes, using privacy enhancing technology and privacy applications, establishing privacy standards, automating privacy processes, and consistently following privacy principles and privacy by design).
• Develop and communicate a common vision for the privacy management team that is in line with the corporate vision statement.
• Manage allocation of privacy management staff according to business requirements, and with consideration of privacy risk and privacy harms.
• Lead Privacy Risk Assessments (PIAs) and define the privacy risk profile and privacy harms profile.
• Manage privacy protection roles, responsibilities, personal information, access privileges, and levels of authority.
• Lead the development of a privacy management plan that identifies the legal requirements for privacy protections, privacy management environment, and controls to be implemented by the project team to protect personal information.
• Monitor internal controls and adjust/improve when required. 

Data Protection Framework And Implementation

Most organizations have privacy policies, but many have limited capacity to implement them. Privacy policy should stand at the centre of a comprehensive framework that covers the entire data life cycle, into which all employees and all business operations are thoroughly integrated. 

The creation of a data protection culture starts with making data protection one of the organisation’s values and setting out the overarching direction for the organisation’s data protection efforts. This is achieved through a Data Protection Policy and associated implementation framework.

Our expert privacy consultants can deliver: 

1. A Data Protection Framework, which will include tailored privacy, security, and risk policies and procedures; 
2. Customer or service user Terms of Use; 
3. A data breach management policy and protocol; and
4. A data governance workplan

We can also: 

• Build data protection training material for your organization, including modules specific to privacy, security, and risk management.
• Build a Board reporting framework, including reporting plans.  

Privacy Impact Assessment

A Privacy Impact Assessment (PIA) is a risk management process that helps enterprises ensure they meet legislative requirements and identify the impacts their programs and activities will have on individuals’ privacy. PIAs are a particularly important safeguard for new initiatives involving personal data; for example, a company adopting a new customer relations management solution or data analytics tool. KI Design can conduct both corporate and project PIAs. 

 Each assessment will: 

1. Examine data flows and what information assets are collected, retained, used, and disclosed. 
2. Review flows against legal and corporate compliance requirements. 
3. Review the risk associated with all technical components of the organization or project under assessment. 

Basic Privacy Review

A KI Design privacy expert will review your organization’s existing Privacy Policy and related documentation; recommend and consult on changes and additions; then draft these changes and additions to ensure compliance with applicable privacy legislation. As required, we will create for your organization: 

1. A Privacy Policy 
2. Service user or patient Terms of Use; 
3. A data breach management policy and protocol 
4. Training and educational materials for board, executives, and staff 

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